6 Internet memes explain how to pick the perfect conference venue

You’re an event organiser, and it’s time to start planning for your clients annual conference again. You did a spectacular job last year and if you get it right again, you’ve got yourself a client for life.

This year though, you need to improve on the venue selection. Last year was okay, but it’s time to step it up.

We want to help, so we asked the Internet for the best way to convey the qualities of the greatest conference venues on the planet.

The answer came back loud and clear: Internet Memes.

Here are 6 ways to be sure you have got a special conference venue for your next conference.

1. Conference Venue Location

You’re not buying property, but when picking a venue for a conference the location is crucial. You want something reasonably central, with great access to public transport and a generous amount of parking spaces.

Many guests may be flying in for the big event, so make sure getting to the venue from the aiport is simple and straight forward.

2. Accomodation For Conference Attendees

On many occasions you will be able to package up the accomodation with the hotel that is part of the conference venue. Getting to the venue is as simple as taking the lift downstairs.

For venues without a hotel, make sure they have agreements with surrounding hotels so that your guests can easily access discounted room rates. Get a range of pricing options to suit all budgets and you’ll keep everybody happy.

3. Spaces and Rooms

Okay granted this one is a little obvious, but it bears remembering. The quality of the rooms provided will be an important factor, as the majority of the attendees time is going to be spent sitting down in the main hall. How is the heating and air conditioning? Comfortable seats? Are their suitable breakout rooms for smaller sessions?

My ultimate conference venue would have those large comfy seats you find in Gold Class cinemas. Get me one of those, and you can have ALL my business.

4. People, People, People

When reviewing a venue it can be easy to just focus on the physical characteristics. In fact, a lot of the success of a venue choice can be down to the staff that the venue provides for your support.

When reviewing a venue onsite, spend just as much time reviewing the staff as you do the space. Are they friendly, attentive and on the ball? How many will be actively involved in your conference and what will their roles be?

5. Food Options at the Venue

It’s surprising how effective quality food options can be at lifting a conference from mediocre to awesome. There you are sitting through a three hour presentation on “Negative gearing in the modern taxation system”, when suddenly it’s morning tea and someone is putting a SALTED CARAMEL MACAROON in your hands.

Boom!

6. Technology and Multimedia

Wireless internet at a conference venue is a pet peeve of mine. Why can’t they get it right? We can put a man on the moon but we can’t provide an internet connection to 300 conference attendees?

People love their Internet. They want it wireless, they want it reliable, and they want it free. A great venue provides all three.

What ideas do you have for finding a great conference venue? Leave us a tip in the comments below.